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Business Administrator

Company Name:
Mactus Group
We are seeking an experienced Business Administration Assistant to provide executive level support and partnership to Senior Directors of the Strategic Enterprise Services IT Organization. In this role, you will work with Senior Directors and GMs to manage the smooth operation of their offices and complex schedules involving executive meetings both inside and outside of Microsoft. You must be able to make decisions on behalf of the Sr. Directors and GMs to ensure meeting requests meet with time management priorities and performance objectives. Your ability to accommodate different working styles and to prioritize your own work and tasks will be critical to your success. Excellent communication (both written and verbal) and professional interpersonal skills are essential as this position will have frequent contact with external customers, partners and all levels of executives and employees. As a Mactus Group employee you will work on a long term contract for a large local software company.
To be successful, the Business Administrator will have strong planning and organizational skills, the ability to anticipate the needs of a diverse organization and be proactive in helping define and determine organizational health.
TO APPLY: Send your resume as an attachment, target salary range & contact information to:
KEY JOB RESPONSIBILITIES
Proactively manage the complex calendar of the GMs, including scheduling with other executives and external partners.
Develop time management best practices to help GMs meet business their objectives
Understand how to prioritize meetings based upon changing business dynamics
Offsite planning and execution for internal and partner events.
Morale event planning and execution for the two teams and some level of QBE wide event planning and execution
Manage logistics for All Department communications
Create/enhance team culture within and across teams.
Pro-actively participate as a member of the business leadership team.
Travel arrangements that include weekly, complex, and international travel schedules.
Be attentive to travel details to insure efficient use of GMs time
Provide administrative support to include onboarding of new employees, equipment procurement and management, space allocation and moves, budget management, alias maintenance, and headcount.
Expense Report submission for managers. Ensure expense policy compliance across the teams.
Ongoing management and verification of current team data in MS tools including.
QUALIFICATIONS/EXPERIENCE:
The successful candidate will have a strong administrative skill profile exhibiting high attention to detail, initiative, flexibility, professionalism, creative problem solving and decision making, time management abilities, and effective written and verbal communication skills.
Willingness and desire to learn the basics of the search advertising business.
Ability to balance delivery of on-going priorities with unanticipated, time sensitive tasks is a priority.
Demonstrate a positive "can-do" attitude, maintain confidentiality and be an effective team player.
Ability to work independently while being proactive and changing direction in response to a fluctuating work environment.
Be extremely resourceful and use good judgment in resolving issues.
Prior experience using MS internal systems, tools, and data analysis skills are a strong plus.
Minimum 5+ years of relevant work experience, supporting senior level staff.
BA/BS degree is desirable, but not required.
ABOUT MACTUS GROUP:
Mactus Group is a great place to work and helps you grow your skills and income. We value our employees and provide generous compensation, excellent benefits (free employee Medical/Dental insurance, Paid Holiday and Vacation, Flexible Scheduling and 401K), career development support and much, much more. Pick from consulting projects that suit your skills and interests. Sign up for challenging work, rewarding compensation, a fun atmosphere and the work/life balance you choose. Focus on creating great results and most importantly, get paid what you are worth.
You are special, your career is important; you are not just a number with Mactus Group. Your Practice Director will work with you towards your personal career goals and objectives. Through a combination of regular 1x1 meetings, customer feedback, mentoring and seeking growth oriented projects, we will help you take your career to the next level.
Benefits: http://mactusgroup.com/careers/benefits.aspx
Job Postings: http://mactusgroup.com/careers/opportunities.aspx
Facebook: http://facebook.com/mactusgroup
Twitter: http://twitter.com/MactusGroup



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